APUtime - FAQ

Question 1

What is smart project scheduling?

Accepted Answer

Smart project scheduling means your software automatically figures out who should do what and when. APUtime watches your team's workload and instantly adjusts schedules when things change, saving managers up to 16 hours per week on planning.

Question 2

What is Autonomous Scheduling?

Accepted Answer

Autonomous Scheduling is AI that makes decisions without human input.

Question 3

What is Resource Leveling?

Accepted Answer

Resource Leveling is balancing workload across team members.

Question 4

What is Bottleneck Detection?

Accepted Answer

Bottleneck Detection is identifying project constraints automatically.

Question 5

What is Process Mining?

Accepted Answer

Process Mining is analyzing workflows to find inefficiencies.

Question 6

What is a Gantt Chart?

Accepted Answer

A Gantt Chart is a visual timeline of project tasks.

Question 7

What is a Critical Path?

Accepted Answer

The Critical Path is the sequence of tasks determining project duration.

Question 8

What is a Work Breakdown Structure (WBS)?

Accepted Answer

A Work Breakdown Structure (WBS) is a hierarchical task decomposition.

Question 9

What is Agile Sprint Planning?

Accepted Answer

Agile Sprint Planning is a process for iterative development cycles.

Question 10

How can I track project progress?

Accepted Answer

APUtime provides a real-time project overview that shows the percentage of work completed, the status of all tasks, and the planned completion date. You can also use the Gantt chart feature to visualize the project timeline and dependencies.

Question 11

Can I connect different workflows or processes?

Accepted Answer

Yes, you can connect individual processes as needed. This allows you to create complex workflows and automate the handoff between different teams and departments.

Question 12

How does APUtime handle ad-hoc tasks outside of projects?

Accepted Answer

For ad-hoc tasks, we recommend creating a dedicated project, such as 'Individual tasks,' to which you can add any work that isn't related to a specific project. This ensures that all work is tracked and managed within APUtime.

Question 13

How does APUtime handle project delays?

Accepted Answer

The AI assistant immediately alerts the project manager if there is a risk of a project delay. The task is visibly marked as not completed, and the manager can then decide to urge the solver, reassign the work, or postpone the completion date.

Question 14

How does APUtime prioritize tasks?

Accepted Answer

The AI assistant ranks tasks based on their priority for the entire company and the planned completion date. This ensures that everyone is working on the most important tasks and that deadlines are met.

Question 15

Is APUtime available as a mobile application?

Accepted Answer

Yes, a simplified mobile application is available for both iOS and Android devices.

Question 16

How does the AI assistant prioritize projects?

Accepted Answer

The main priority for the Virtual Project Assistant is the project completion time. The assistant reserves time and human resources for the given project and will warn you if there are any conflicts or resource shortages that could impact the deadline.

Question 17

What collaboration features does APUtime offer?

Accepted Answer

APUtime offers a range of collaboration features, including the ability to attach files, links, and videos to tasks and projects. All users with rights to the project can see the attachments.

Question 18

What are the user roles in APUtime?

Accepted Answer

APUtime has three user roles: Employee, Manager, and Management. Each role has different access rights to information and features. Employees can complete tasks, Managers can create and edit projects, and Management has full access to all projects and settings.

Question 19

What happens after the free trial ends?

Accepted Answer

After the free trial ends, the AI assistant stops autonomously planning, but all your data is retained. You can reactivate your account at any time by choosing a paid plan.

Question 20

What's included in the free trial?

Accepted Answer

The free trial is not functionally limited. You have access to all the features of the Professional plan for 30 days.

Question 21

Can I have part-time employees or external staff?

Accepted Answer

Yes, you can set custom business hours for each individual, including part-time employees and contractors. The AI assistant will then schedule tasks only for the time they are available.

Question 22

Is APUtime a cloud or on-premise solution?

Accepted Answer

APUtime is a purely cloud solution. We do not offer an on-premise variant.

Question 23

Is APUtime connected to Office 365 and Google Apps?

Accepted Answer

Yes, APUtime integrates with both Microsoft Outlook and Google Calendar to ensure that your scheduled tasks do not clash with other events. You can also connect to Google Drive to save and share files.

Question 24

Can I transfer data from another system?

Accepted Answer

Yes, it is possible to transfer data from other systems like Asana. APUtime also integrates with other tools, allowing you to manage all your work in one place.

Question 25

How is my data secured?

Accepted Answer

Your data is protected by Amazon Web Services, which uses the highest levels of data security. APUtime is also ISO 27001 certified for cyber security.

Question 26

How does APUtime compare to Monday.com?

Accepted Answer

Unlike Monday.com, APUtime offers autonomous AI scheduling that saves 40% more time. While Monday.com is great for visual project management, APUtime focuses on automating the scheduling process itself.

Question 27

How does APUtime compare to Asana?

Accepted Answer

APUtime is designed for quick setup and ease of use, getting you started in just 5 minutes. Asana is a powerful work management platform, but can be complex for small teams to set up and use effectively.

Question 28

How does APUtime compare to ClickUp?

Accepted Answer

APUtime differentiates itself from ClickUp by having AI do the work for you. While ClickUp is an all-in-one workspace, it has a steep learning curve. APUtime is built for autonomous operation, simplifying your workflow.

Question 29

My sprint planning takes too long. Can APUtime help?

Accepted Answer

Yes, APUtime is designed to solve this exact problem. Our AI can reduce sprint planning time by automating task assignments and resource allocation, freeing up your team to focus on development.

Question 30

What is the ROI of using APUtime?

Accepted Answer

APUtime can deliver a significant return on investment. Our revenue projection model shows a 163% ROI on a $15,000 investment in the first quarter alone, with revenue growing from $2,500 in the first month to $28,000 in the third month.

Question 31

What are the target industries for APUtime?

Accepted Answer

APUtime is designed for SMBs in the technology, green deal, and production sectors. We have specific solutions tailored for each of these industries.

Question 32

What are the key features of APUtime?

Accepted Answer

APUtime offers a range of features including autonomous AI scheduling, real-time resource optimization, bottleneck detection, process templates for recurring projects, project cost overview, and project pipelines.

Question 33

What is the pricing model for APUtime?

Accepted Answer

APUtime offers a tiered pricing model, including a free plan, a professional plan, and an enterprise plan. The pricing is based on the number of users and the features required. We also offer custom pricing for non-profits and startups.

Question 34

Is there a free trial available?

Accepted Answer

Yes, we offer a 30-day free trial with no credit card required. You can sign up and start using APUtime in just 5 minutes.

Question 35

What kind of support is available?

Accepted Answer

We offer 24/7 live support to all our users. We also have a comprehensive knowledge base with tutorials and guides to help you get the most out of APUtime.

Question 36

What are the security features of APUtime?

Accepted Answer

APUtime is ISO 27001 compliant and all data is protected by industry-leading standards and best practices. We use encrypted storage (AES-256) and transit (ECDSA 256), and our infrastructure is built on AWS for maximum security and reliability.

Comparison with lower-tier or manual tools

Asana

Monday.com

Trello

Wrike

Freelo

Microsoft-Project

Jira

ClickUp